Info

17/09/2020 - The land owner ordered us to cancel this event following the government regulations which came into force this week. We have pointed out that organised sports event are exempt. 

15/10/2020 - Thank you to those people who asked to cancel their entry so we can hold the event with the land owner's maximum of 100 entrants.

FINAL DETAILS - please read this information as it supersedes that on the website. Notably the start procedure has changed. Start times are on Fabian4.

 

10/09/2020 - Following yesterday's Goverment announcement, at this stage HAVOC still intends to stage this event consistent with the Government rules effective from 14 Sept 2020.   However we are consulting with the land owner and are seeking advice from British Orienteering. We will provide an update on this webpage and email entrants should the situation change - Paul Beckett, Event Controller

09/09/2020 - ALL COURSES ARE NOW FULL - short wait lists are available but if you are on the wait list you will only be offered a run if there enough cancellations.

08/09/2020 - ONLY 1 ENTRY ON SHORT GREEN AVAILABLE - wait lists on other courses as at 22.00

07/09/2020 - Note on entry limits, cancellations and refunds added. Course details confirmed (slight decrease in climb on the Green) 

04/09/2020 - Minor update to car parking information

31/08/2020 - Course details updated

Local event with 4 courses organised in accordance with the latest British Orienteering guidelines for the resumption of sport in a COVID-secure manner.

 

 

Location

Nearest town: Brentwood

Directions / Parking

One mile from M25 J28/A12 junction at the ‘Cricket Field’ car park, off  Weald Road, opposite the junction with Weald Park Way. Grid Ref.  TQ 573940, postcode CM14 5QJ. Watch out for potholes near the pinch-point in the car park. We will be parking in the grass field next to the main car park.

Essex County Council car parking tiered charge of £2.20 for 1 hour, £3.30 for 2 hours, £4.40 for 3 hours, £5.50 for over 3 hours, "pay & display" (no change given, 5p coins and above accepted including £1 coins) or by card. You will need to key in your car registration number. Alternatively, to avoid queuing and using the machine, pay upto a week in advance, via the "Buy Cashless Parking" option, alternatively use the "Smartphone Apps" option at:-  https://secure.mipermit.com/essexcountryparks/Application/home.aspx 

The car park charges go towards maintaining and improving the park and visitor facilities.

Nearest public transport is Brentwood railway station, 2.5k approx.

Facilities

Permanent toilet block adjacent to the car park. Note, there is a "one out"/"one in" queuing system. 

Visitor Centre with light refreshments 500m.

Other attractions: Lake with wildfowl, a deer enclosure and a picnic area. Stick Man play trail for the young and young at heart.

Terrain Description

OCAD map of the former grounds of the Weald estate with recent updates, 1:10,000 scale. Terrain is gently contoured and comprises undulating mature woodland, a deer park, lakes, landscaped open and rough open areas. Map drawn to ISOM 2017 standard with the following special symbols:- black X = park bench; black O = vent or play equipment; green X = significant rootstock; blue square = water trough or tap; green O = distinctive tree.

Registration & Start Times

Starts 10:30 am to 12:30 pm.
Courses close 2.30 pm.

Start times will be pre-allocated with competitor preferences taken into consideration.

Start blocks:

Very early:   10.30 - 10.55

Early:           10.56 - 11.20

Middle;         11.21 - 11.45

Late:             11.46 - 12.10

Very late:      12.11 - 12.30 

Course Information

Four colour coded courses (details confirmed 07/09/2020): 

COURSE LENGTH CLIMB No. of CONTROLS
Yellow 2.2k 40m 10
Short Green 3.9k 120m 14
Green 5.4k 155m 16
Blue 7.5k 260m 24

Maps will be overprinted  on waterproof paper. Blue course with have 2-part map printed back-to-back.

We anticipate that controls will be SIAC enabled (contactless if you have the appropriate dibber).

START PROCEDURE

Please make sure you have either washed or sanitised your hands before going to your pre-start area. Note, hand sanitiser is not affective on dirty hands. There will be no key-drop facility at the event.   

There will be two pre-start areas: (A) for Blue and Yellow and (B) for Short Green and Green. See attached map for locations.

Only if it is no more than 5 minutes before your start time should you go to your pre-start. DO NOT gather around the pre-start areas! You may only join your pre-start lane when there is space available and the official calls your name when you can clear your dibber and join the queue. Hired pre-cleared dibbles can be collected from a box at the pre-start where there will also be a SIAC battery test control, loose control description sheets and a hand sanitiser. 

At each pre-start competitors must queue 2m apart, marked by tapes. When you are told to go to the start you should check your dibber and follow the tapes to your start box which is approximately 150m away, please do not linger on the marked route. NOTE, your start time will be the approximate time you leave the pre-start to go to the start box not the time you actual start your course. 

At each start box competitors should wait until the Start official allows you to start when you, including SIAC users, must punch the start control box for your course then pick up your map. You should then move away, if necessary stopping only briefly to read your map. 

Note, Yellow course maps will be available at the start box, not at the pre-start. Study time wil be allowed at the discretion of the Start official. Competitors must punch the Yellow course start control box before leaving the start area. 

SAFETY

Please observe all COVID-19 precautions.

Note rabbits are a problem in the area, keep a look out for rabbit holes when off paths. Deer and a small herd of redpoll cattle roam freely, do not approach them. Make sure gates are closed.  

FINISH PROCEDURE

After punching the finish control, which includes SIAC users, you must go directly to the download tent. Please observe social distancing if you have to queue for the download station. Avoid touching the equipment. Printed split times should be available on the far side of the download tent. Once you have finished at download please leave as soon as possible. Download should be manned but if you have a query please do not enter the tent. Results will not be displayed at the event but should be available on the HAVOC website during the evening. There will not be any water or orange squash for competitors at download.

Remember to wash or clean and sanitise your hands after your run.  

Explanation of colour courses

  • White are very easy with all controls on paths. They are mainly used by 6-10 year olds and family groups.
  • Yellow use simple linear features like paths, walls and streams. They are mainly used by under 12’s and family groups.
  • Orange progress to basic use of the compass and route choice. They are ideal for novice adults or experienced youngsters.
  • Light Green are ideal for improvers as the navigational difficulty begins to increase and uses simple contours and point features.
  • Green are used mostly by experienced under 18’s and adults wanting a short but challenging course with a very hard navigational difficulty.
  • Blue are a longer, more physically demanding course in comparison to the green. The distances are more varied between controls and the course attracts experienced orienteers.
  • Brown & Black are very physically demanding and have a very hard navigational difficulty. They are for experienced orienteers only.
  • Score means visiting as many controls as possible in any order in a specific time, like 45mins.

Entry Details

Entry limited to BOF members only

Please read BOF's latest "Code of Conduct". By entering you agree that you will abide by the rules and guidance it contains. 

Entry limits:

BLUE                  45

GREEN               35

SHORT GREEN  30

YELLOW             10

There is a short waiting list, in case there are any cancellations but an entry on the waiting list does not guarantee a run.  

PRE-ENTRY ONLY via Fabian4 - NO ENTRY ON THE DAY

Seniors £8 upto midnight Sunday 13 September 

Seniors £9 from Monday 14 September to midnight Wednesday 16 September

Juniors £3 (under 21's)


Electronic punching will be used at this event – non-SIAC SI ‘dibber’ hire fee £1.

If you have to cancel your entry, you need to do so by midnight on Wednesday 16 September, you can claim a refund. Please contact the Organiser. If you have to isolate because Covid-19 after 16 September and before the event, please contact the Organiser.  


Pairs of juniors or a junior and one adult only from the same household or social bubble may compete together. The name and contact details of the second person must be entered in the "Special Request" box (at Step 3) when entering; this also applies to any adult helping a junior at the start but who does not actual accompany them on their course, their name and contact details MUST be provided. All other competitors are only allowed to compete as individuals. Groups of more than two will not be allowed.

Contacts / Officials

Planner: Andrew Welsh (HAVOC)
Organiser: Janet Biggs (HAVOC) email:
Controller: Paul Beckett (HAVOC) assisted by Graham Batty (HAVOC) 

Dogs allowed?

Dogs must be kept on a lead.

Safety and Risk

A comprehensive risk assessment will have been carried out by the organiser, but participants take part at their own risk and are responsible for their own safety during the event.

Privacy: when entering our events your name may appear in the results section of this website or in newspaper reports.
Read our privacy policy to see how we look after your personal data.

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